Student Mobility

SELECTION PROCEDURE AND PLACEMENT

Erasmus+ Commission examine the students separately for Studies and Traineeship Mobilities on quota basis for each faculty and department. Students are placed in accordance to total Erasmus+ points. Selection results are announced through university web site and notice boards.

Erasmus+ Point Calculations:

GRANTS

Participant students are awarded Erasmus+ grant to help their living costs during their mobility period. Amount of grants is announced by European Commission according to the life standards of the participant countries and grouped in three categories.

Please bear in mind that Erasmus+ grant is a contribution towards living expenses whilst abroad, participant students are responsible from their own visa fees, travelling costs and living expenses.

Grant Payments:

• The Grant Agreement, which states total amount of grant, is signed between participant student and university.
• Grants are paid in two instalments. The first instalment (80% of the total grant) is paid within 30 days of signing the grant agreement. The second instalment (20% the remaing amount of the total grant) is paid after the participant student returns and presents all the necessary documents.

Deduction on Grant Payments:

• If the student stays less than minimum duration (3 months for studies, 60 days for trainesship), the mobility is not recognized, the student is asked to refund the deposit.
• If the student has to turn back due to the force majeures, deposit amount is not asked to refund, but the remain amount is not paid.
• If the student leaves the host institution for more than seven (7) days during education or traineeship period, the mobility is recognized, the student is asked to refund the deposit.
• If the student does not take the compulsory language tests (OLS) before mobility and after mobility and do not fill the EU Survey as well, deduction is done on grant payment
• If the student does not present all the necessary after mobility documents to the International Office, the mobility is not recognized, the student is asked to refund the deposit.

Erasmus+ Zero Grant Student:

The students may still be able to take part in Erasmus+ Mobility as a “zero-grant” student. All the students, whether or not receiving grant, examines under the same conditions.

In case of finding additional financial resources, the sending institution will decide to grant zero-grant students.

THE ONLINE LINGUISTIC SUPPORT (OLS)

The Online Linguistic Support (OLS) is designed to assist Erasmus+ participants in improving their knowledge of the language in which they will study abroad.

Compulsory Exams:

The OLS language assessment is compulsory for all participant students. The participant students must take the assessment twice, before and at the end of their mobility period, in order to monitor their progress in the language of mobility.

Optional Online Language Courses:

Participant students will take optional language courses after the completion of the first language assessment.

REQUIRED DOCUMENTS

Application Documents:

• Application Form
• Transcript
• Passport Photograph

Selected Students Documents:

Learning Agreement for Study/Traineeship – Must be filled and approved by student, sending institution and host institution. International Office asisst with the process

Invitation/Acceptance Letter - Issued by host institution

Nominee Letter and Language Profiency Letter – Issued by sending institution (In case of demand from host institution)

Online Linguistic Assestment (OLS 1) – Directly send to the student’s e-mail address

Visa and Grant Letter – Issued by sending institution, include student’s details, mobility period and total amount of grant

Health Insurance – Student should buy Student Travel Health Insurance for the mobility period.

Bank Account Details – Student should open a Euro bank account at notified bank.

The Grant Agreement – Must be signed between student and sending institution. International Office asisst with the process.

Erasmus+ Student Declaration - The declaration comprise student’s responsibilities and rights. It must be signed by student.

During Mobility:

Learning Agreement for Study/Traineeship During Mobility – If any changes occurs during the mobility, Learning Agremeent During Mobility section must be filled by hosting institution

After Mobility:

Learning Agreement After Mobility – The relevant section must be signed and stamped by host institution.

Confirmation (Duration) Sheet – Must be states student’s arrival and departure dates. Signed by host institution

Transcipt for Mobility for Studies and Evaluation Sheets or Traineeship Certificates for Mobility for Traineeship – Issued by host institution

EU Survey – Directly send to the student’s email address, aims to measure the student’s satisfaction. Online Linguistic Assestment (OLS 2) – Directly send to the student’s e-mail address

Copy of Passport (Entry and Exit Stamps)