Each academic staff member is expected to regularly record and keep up to date all academic activities—primarily their publications—in AVESİS.
The 2024 PAPD calendar and implementation principles approved by the Board of Trustees are announced to all academics by the Office of the Rector.
2024 PAPD Process:
1. Application, evaluation, announcement, and objection procedures are carried out through the Acıbadem University Academic Performance Evaluation Process Management System (APSİS), accessible at http://apsis.acibadem.edu.tr/, in accordance with the PAPD calendar announced by the Office of the Rector.
2. Academics are required to add the activities they will use in their applications to their personal AVESİS profiles.
3. During the application phase, academics’ activities are retrieved from AVESİS by APSİS and transferred into the application field. Self-evaluation is also completed in APSİS by filling out the relevant fields. However, any activities not defined in AVESİS, as well as additional data requested by the Dean’s Office/Directorate, must be manually added to the application by academics through APSİS.
4. It is extremely important that the activities declared in the application are complete and that the explanations regarding self-evaluation and goals are comprehensive enough to include all types of professional activities (excluding clinical service) that the academic has carried out, worked on, or devoted time to during the relevant period. This allows the Dean/Director reviewing the applications to conduct a holistic and complete evaluation of the academic’s activities without the need for verbal communication.
5. The Dean’s Office/Directorate reviews the applications and communicates any requests for additional information/explanations to academics through APSİS.
6. The Dean’s Office/Directorate obtains the opinions of the program/department/division heads for each academic evaluated.
7. During the evaluation process, the Dean’s Office/Directorate primarily conducts face-to-face meetings with the following academics. However, if deemed necessary, face-to-face meetings may be conducted with all academics.
a. Academic staff who have completed their first full calendar year at the University (participating in the PAPD process for the first time)
b. Academic staff who were evaluated as “Below Expectations” or “Unsatisfactory” in the 2023 PAPD
c. Assistant professors, lecturers, and research assistants
8. In the face-to-face meetings conducted with academic staff participating in the PAPD process, the Dean/Director receives information regarding their work, listens to the academic regarding how the institution may further support their research and how their contributions to education and the institution may be improved, and shares their academic evaluation from the previous year as well as expectations for the following year.
9. The Dean/Director finalizes the evaluation for each academic in APSİS by considering the activities declared in the application, the face-to-face meetings, and the opinions of the program/department/division heads, and evaluates them at the category level (research, education, service to the institution/society, and achievements and recognition) as well as overall performance. Once the Dean/Director completes the evaluations for all academics in the unit, the evaluation report is submitted to the Office of the Rector through APSİS.
10. The scale to be used in performance evaluations is as follows:
● Outstanding
● Above Expectations
● Successful
● Below Expectations
● Unsatisfactory
11. The evaluation results submitted by the relevant Dean’s Office/Directorate are reviewed by the Office of the Rector. The Rectorate may request additional information/explanations from academics if necessary. To ensure a standardized approach across the University, it may recommend revisions to the success level evaluations conducted for academics. If revisions are made, they are submitted to the Rectorate via APSİS by the Dean’s Office/Directorate.
12. The Office of the Rector communicates the performance evaluation results to academics via APSİS.
13. If academics wish to object to their evaluation results, they may submit their objections—along with justifications and any supporting documents—through APSİS to the Office of the Rector, in accordance with the announced calendar.
14. The Office of the Rector, in consultation with the relevant Dean/Director, finalizes the objections in accordance with the announced calendar, communicates the final evaluation decisions to academics via APSİS, and concludes the process.
Following the 2024 PAPD Process:
1. The Board of Trustees, taking into account the performance evaluation results, makes decisions regarding academic staff whose contracts will not be renewed.
2. Contracts for academic staff deemed eligible for renewal are sent to them by the Human Resources Directorate.
3. Academic staff whose contracts will be renewed must submit the contract in two copies, signed in wet ink, in a sealed envelope to the Human Resources Directorate as soon as possible.
4. Throughout the academic year following the completion of the process, the Dean/Director may meet with the academic staff at desired intervals and continue ongoing discussions under any evaluation category when deemed necessary.
OTHER MATTERS
1. The evaluations of academics who have previously held positions as Rector, Vice Rector, or Dean/Director are conducted by the Dean’s Office/Directorate to which they are affiliated. The evaluations of academics who currently serve as Vice Rectors, Deans, or Directors are conducted by the Office of the Rector.
2. Academics who have spent the entire year of 2023 on the University’s staff will participate in the 2024 PAPD process.
3. Failure of academics to participate in the PAPD process will be interpreted as the absence of a request for contract renewal in the following period. Academics who are unable to participate in the PAPD process due to compelling reasons may submit their contract renewal requests—together with their justifications—to their respective Dean’s Office/Directorate by 1 September 2024.
